It is nice to have an engagement party to celebrate your upcoming wedding but it certainly does not have to come with a hefty price tag. You want the celebration to be stylish and memorable, but the thing is, you can create a great celebration on a budget. What you need to do is get the right planning tools in place, such as an event management app, to keep the costs down while you ensure that all details are perfectly organised. Here's a guide to planning a budget-?`8i8 yet elegant engagement party with the help of an event management app.
Setting a Practical Budget with an Event Management App
Obviously, a budget should be set ahead of planning. The event management apps will make it easy for you to have a realistic budget for your engagement party as you will easily track your expenses.
Breakdown Your Budget Categories
Some of the key areas that require budget considerations are:
- Venue
- Catering
- Decorations
- Entertainment
- Invitations
- Party favours
Select the Right Venue Using Event Planning Tools
One of the biggest costs associated with planning an engagement party is venue expense.
Budget-Friendly Venue Options
Some budget-friendly venue options that may work well:
- Host at Home: An event management app would let you create an elegant party atmosphere right in the comfort of your home. Everything from the guest list to the décor could be well managed and even form into a highly organised celebration without rental charges resulting from holding it at a costly venue.
- Outdoor Venues: If you're having an outdoor engagement, then an event management application would be able to help you locate a park, beach, or community garden where you may be able to hold your event for practically nothing. You may also be able to manage the logistics of permits and bookings right within the app.
- Community Centers or Local Halls: Affordable and accessible venues include local community centres and event halls. Search through the available spaces and read reviews to find one that fits your budget and style.
Creative DIY Décor Ideas
Here are a few tips on how to make some DIY decorations with
- Use Fairy Lights: For instance, fairy lights are a great way to create a romantic atmosphere. In most event management apps, one can input into the décor plan, and on some, you can also add a shopping list where you can readily purchase your fairy lights and other supplies.
- Use Repurposed Materials: But then again, if cash is a little of a problem, repurposing what you already have will do perfectly to make your décor. You will also save more on unnecessary purchases by discussing this with your events team in the event management app so you track materials already at hand and list down those still needed.
- Personalised Touches: You can also use things like customised banners or photograph frames that could give a personal feel to your engagement party. You can easily arrange all the DIY projects through the app, setting deadlines so you will know when everything is ready before your big day.
Streamline Catering with Event Planning Software
Catering is often the biggest cost of your engagement party, though it doesn't need to be. You can efficiently manage your options using an event management app while remaining within budget.
Affordable Catering Options
Many apps let you browse local catering options, compare prices, and even place your order right in the app.
- Finger foods and light bites: Provide finger food that's light and inexpensive or a charcuterie board for an easy catering solution. The event management app also allows you to share a shopping list of ingredients so you can tick the items off as you buy them.
- Potluck-Style Party: If you wish to cut some pennies, then go for a potluck-style engagement celebration. Thanks to the event management app, you can now build your potluck with diversified dishes assigned to each guest and keep track of them.
- Drinks within a Budget: For beverages, you can consider having a cocktail special or even setting up a self-service drink bar. Your event team can help stay on top of the stock via the app so you can top them up when required.
Invitations and Party Favours through an Event Management App
Your invitations and party favours are a vital part of your engagement, but they don't have to cost you an arm and leg. An event management app can help you save on both by streamlining the whole process.
Cost-Effective Invitation Solutions
- Go Digital with Invitations: Digital invites can be quite cost-effective when saving for the party by cutting expenses on party invitations. An event management app can provide an easy-to-use template that you can send to your guest list with just a few clicks on your phone or a computer. It even assists you in managing RSVP's, thus saving not only time but also money on postage.
- Low Cost Party Favours: For example, the event management app will assist in party favours planning in an affordable manner, which can include home-baked cookies, small candles, or coasters made according to your likes. The app can also keep a record of your favours shopping list so that you will not go outside of budget and stay organised.
Budget-Friendly Entertainment with Event Planning Tools
It doesn't have to cost an arm and a leg to host a fun engagement party. An event management app can help you organise affordable entertainment options and serve all these things under one roof
Fun Entertainment on a Budget
- Create a Playlist: Instead of hiring a DJ, you can create a playlist for the activity. An event management app can be helpful in making the perfect playlist since you can compile songs and share it with your guests; it can even recommend some music for you.
- Fun and Affordable Games: Interactive games are another fun activity you can set for your guests, and the app can assist in organising them. This way, you can have trivia or "Who Am I?" without the need to hire outside entertainment.
- Tap Into Local Talent: Sometimes you can save a huge amount by tapping into local talent. Simply find local musicians or performers nearest to you and reach out to them with your event details..
Capture the Moments Without Hiring a Photographer
Professional photography often comes with a pretty penny. However, there are many ways to capture memories without extra cost. An event management app allows you to manage photo-sharing easily and create a collaborative album.
Encourage Guest Photography
- Encourage Guests to Take Photos: Encourage attendees to take pictures and share them as they progress at the event. You can even include a feature of creating a shared photo album on your event management app, where everybody can upload their snaps, and you will have a lot of memories to look through.
- Selfie Photo Booth: Arrange a do-it-yourself photo booth with a minimalistic backdrop and props. Track using the app which props to use and make sure you are set. Nothing falls through your fingers using the event management app.
Conclusion
Engagement party on a budget without style is never a thing, especially when you are relying on an event management app like WLCM Events. It can give you a memorable celebration with all the trimmings of luxury without losing an eye on your budget.It can help you and your event team keep track venue, plan your DIY decorations, catering, and even simplify the invitation process via the app. This event management app should be your secret companion while organising the perfect engaging party that will be beautiful, and pocket-friendly.
